Topography Health, Inc. (collectively, “Topography” or “we”) takes privacy seriously.
Included in this privacy notice (the “Privacy Notice”) is important information about how we, together with any subsidiaries or affiliated entities (collectively, “Affiliates”), use the data you provide to us through using our website, available at https://www.jointopo.com (the “Site”). If you also use Topography’s products and services (collectively, the “Services”), your use of those Services is also governed by the relevant Terms and Conditions, as well as this Privacy Notice.
This Privacy Notice describes Topography’s collection, processing of certain information, including personally identifiable information (“Personal Information”), that we collect in connection when you use our Site or Services. This Privacy Notice also covers any other data and content that is accessed, utilized, or generated in connection with this Site. By visiting or using any Site or Service, you are providing consent to the collection, use, and disclosure of your Personal Information and other data in accordance with this Privacy Notice.
Please note that this Privacy Notice reflects the rules, regulations, and policies in place at the time in multiple jurisdictions, and may be updated as applicable laws and circumstances change. Prior to making any material changes to this Privacy Notice, we will notify you by email (if available). However, we encourage you to review this Privacy Notice periodically. Any changes to the Privacy Notice will become effective when we post the revised terms on the Site. Your use of the Site following these changes means that you accept the revised Privacy Notice.
Topography is clinical trials technology business that builds tools and provides services that enable more physicians to participate in research.
You can reach our privacy team by contacting: firstname.lastname@example.org
Topography is responsible for your Personal Information when you use this site. Specifically, we are the “Controller” of your data under the General Data Protection Regulation (“GDPR”) if you live in the European Union, European Economic Area, or United Kingdom, and we are the “Business” for purposes of the California Consumer Privacy Act (“CCPA”) if you live in California.
Topography is located in the United States and hosts our Site in the United States as well. If you live in a different country, you should be aware that your use of the Site constitutes explicit consent to transfer your Personal Information out of your country and to the United States.
You may provide us with your Personal Information on our Site. For example, you may provide us with contact information, including your name, email address, mailing address and phone number, if you are interested in an employment opportunity or wish to be on our mailing lists.
You may also enter in your Personal Information through other channels, including in emails, telephone calls, surveys, and other correspondence to register your interest in our Services and to enable us to contact you or your organization. You may also provide Personal Information when you attend one of our events or when you speak with our representatives or experts.
In each case, we will ask for your permission to contact you, and you may withdraw that consent at any time.
When you visit the Site, we may also collect information through your browser or device. We automatically obtain information about your visits to the Site such as browser and device information, usage data, IP address, geographical location, referral source, and length of visit and pages viewed.
We use this data to create and analyze general statistics regarding use of the Site. When available, we sometimes link the data collected from your device to other Personal Information such as name, email address, address, and phone number.
For marketing and employment purposes, we may obtain your Personal Information from other sources, such as public databases, joint marketing partners, and social media platforms.
We may use your Personal Information to enable you to obtain information about our Services and products, use our Services, acquire updates about the Site or Services, participate in surveys or questionnaires posted on our Site, and learn information about our other services, programs, and opportunities that may be of interest to you. We also use your Personal information to respond to your requests.
We may use your Personal Information to operate and improve the Site and Services, to maintain the integrity of our network, and to address potential security issues. We may also utilize Personal Information for other valid, internal business purposes, such as for research and development.
Personal Information is also used for analytics purposes, which provides information on customer habits and preferences, through third party services like Google Analytics. For more information on Google Analytics, including how to opt out from certain data collection, please visit https://www.google.com/analytics.
We may use Personal Information collected from various sources to create aggregated data (“Aggregated Data”) so that we can maintain or improve the Sites and Services and for other internal business purposes related to marketing, research, development, analysis and security.
We may also use or disclose your Personal Information as necessary or appropriate for valid legal purposes, including laws outside your county of residence. For example, we may use Personal Information to comply with legal process or inquiries, to enforce our terms and conditions and legal rights, and to protect our operations or those of any of our partners or Affiliates.
We may disclose your Personal Information to our third-party professional advisors who are subject to contractual or other binding confidentiality requirements, insofar as reasonably necessary for internal business purposes such as managing risks, obtaining expert advice, or handling legal claims.
For the avoidance of doubt, we do not sell Personal Information, as “sale” as defined by CCPA.
We may provide your Personal Information to Affiliates. Unless prohibited by applicable law, Topography and its Affiliates may share Personal Information collected through any Site or Service and may contact you directly. Other related entities, outside consultants, and investors may also have access to Personal Information for due diligence and other limited business purposes.
In addition, if we are subject to a merger, sale, reorganization, or other similar transaction, your Personal Information may be transferred as part of the transaction, and the surviving entity and its affiliates may use your Personal Information under the terms of their own privacy policies which may differ from this Privacy Notice. You will be notified via email and/or a notice on our Site of any change in our ownership and uses of your Personal Information, and choices you may have regarding your Personal Information.
We employ service providers who assist the Company in running the Site, servicing you, conducting our business, recruiting employees and consultants, and managing internal business operations. Our service providers are subject to contractual requirements to uphold the confidentiality of your Personal Information, to maintain reasonable security measures to safeguard the privacy, security, and integrity of your Personal Information, and to use your Personal Information only as we instruct them. These outside parties have access to Personal Information only as reasonably necessary to perform their functions for us, and are subject to the requirements in this Privacy Notice and applicable laws, in addition to the contractual requirements referenced above.
Our servers are in the United States. As such, your Personal Information may be transferred from your country to the United States. By interacting with the website, you consent for your data to be transferred to the United States. You may withdraw your consent by contacting us at email@example.com.
Your Personal Data may be stored and processed in any country where we have facilities or in which we engage service providers. By using the Sites or disclosing information to us you consent to the transfer of information to countries outside of your country of residence. These countries may have different data protection rules than those of your country of residence or the country in which you were located when you initially provided the information.
Except in connection with the above, we do not provide your Personal Information to external websites. However, the Site may contains links to other websites on the Internet and your Personal Information may be captured by those third-party sites. The information and data privacy practices of other websites are governed by the privacy statements of those websites and not by this Privacy Notice. Please review the privacy policies found on such other websites, services, and applications to understand how your information may be collected and used.
Topography respects your rights to your Personal Information and complies with applicable laws and industry standards that govern your privacy. The specifics of your rights may vary based on where you live, but Topography is committed to offering you the following rights:
- Access – you have the right to access your Personal Information;
- Complain – you have the right to complain about how your Personal Information is handled.
- Correct – you have the right to correct any Personal Information that is inaccurate;
- Delete – you have the right to delete your Personal Information, subject to some limitations;
- Inquire – you have the right to inquire or complain about how your Personal Information is handled;
- Object – you have the right to object to some data processing of your Personal Information, including the right to object to marketing contacts;
- Obtain – you have the right to obtain your Personal Information in a portable format;
- Withdraw – you have the right to withdraw consent for us to process your Personal Information at any time.
Please contact us at firstname.lastname@example.org to exercise any of the above rights.
Topography takes data security seriously. We work with expert third-party compliance consultants to ensure your Personal Information is kept secure and confidential. We utilize industry standard security programs and technical safeguards to help prevent the unauthorized use or disclosure of Personal Information and to uphold integrity of our data.
However, there is still the chance that an unexpected security breach would lead to the unauthorized access, disclosure, or use of the Personal Information subject to this Privacy Notice. If we become aware of any such incident involving your Personal Information, we will work with the relevant authorities to report and rectify the breach. We will also let you know by posting details of the breach to the Site or by email, if available.
Please contact us at email@example.com if you have any questions or concerns about how we are keeping your Personal Information secure.
We retain Personal Information as necessary to fulfil the purposes in the Privacy Notice and as long as we have a lawful basis to do so.
In the event of any deletion request, we aim to purge the relevant Personal Information within 30 days, unless exceptions apply.
You can always opt not to disclose information. However, if you elect to do so, we may be limited in responding to your inquiry or providing services to you.
You may opt-out of receiving marketing messages from Topography or our Affiliates by sending an email to firstname.lastname@example.org, or by unsubscribing through the “unsubscribe” or “opt-out link” in an email. We will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt-out of receiving marketing-related emails from us, we may still send you communications related to your account or Services.
You may also access, correct, remove, or limit the use or disclosure of your Personal Information. To do so, please notify us email@example.com so that we may review and respond to your request in accordance with applicable law. For your protection, we may need to verify your identity before implementing your request. We will respond to your request as soon as practicable or as required under applicable law.
Where applicable, you may exercise any of your rights under GDPR by contacting us at firstname.lastname@example.org. To limit collection by means of cookies, you may also adjust your cookie settings in your browser.
You may contact Topography’s Privacy Officer at email@example.com.
California consumers have special rights under CCPA.
For purposes of this section “Personal Information” has the meaning given in CCPA and includes the following:
- Identifiers – this includes personally identifiable information, such as name, e-mail address, mailing address, and phone number, which we collect directly from you or from third party sources.
- Commercial Information – this includes information related to our products or your interest in them, which we collect directly from you or from third party sources.
- Networking Data - – this includes Internet or network information, such as browsing and search history, which we collect directly from your device.
- Geolocation Data – this includes IP address, which we collect directly from your device.
- Educational Data – this includes your educational background, which we collect directly from you.
- Financial Information – this includes financial and payment data, which we do not collect from our Site.
- Other – this includes other personal data when you interact with us online, by phone or mail in the context of receiving help, participating in customer surveys or contests, or other communications.
- Inferences – this includes inferences and advertising profiles drawn from the above information.
As described in our Privacy Notice, we typically receive this Personal Information directly from you, our Site, or third-party partners. We also obtain this information directly from public sources, social networks, government organizations, professional associations, or other third-party sources like employment websites. We may also obtain this information indirectly.
We do not sell Personal Information and neither Topography nor its Affiliates have sold any Personal Information in the previous twelve months, as defined by the CCPA.
We have disclosed Personal Information in the last twelve months for the following purposes:
- Internal research
We have used Personal Information in the last twelve months for the following business and/or commercial purposes:
- Internal research
Under the CCPA, California residents have certain rights with respect to their Personal Information. These include, without limitation, the right to know, the right to request information regarding disclosures for direct marketing purposes, the right to delete, and the right to non-discrimination
- Right to Know - Once we are able to confirm your identity and authority to make a right to know request, we can disclose to you the categories of information collected, the specific pieces of information obtained, sources of such information, our business purposes for collecting or disclosing that information, and the third-party recipients (if any) of your information. You may make such a request no more than twice in one calendar year.
- Right to Delete - You can also request that we delete your information. We will comply with such deletion requests, except as required to complete the transaction for which the Personal Information as provided, as needed for security and legal purposes, or for limited permitted internal business purposes (including as needed to provide the Services). If successfully processed, we will delete or deidentify the applicable Personal Information from our records and will direct our Affiliates and service providers to take similar action.
- Non-Discrimination - We do not discriminate against individuals that exercise their privacy rights under CCPA. We will not deny you the access to the Site or Services, charge you difference prices, or provide a difference level of service to you. However, we may not be able to offer full website functionality if you disable access to cookie or analytical processes.
Although we do not sell Personal Information, if our practices changed or were found to constitute a sale, we would offer you the opportunity to opt out of the sale. We would also update our Privacy Notice accordingly.
You or your authorized agent may contact us at firstname.lastname@example.org to exercise your rights under CCPA and this Privacy Notice. Note that to protect your Personal Information and privacy, we will verify your identity prior to processing your request.
We do not sensitive information through the Site. We ask that you not send us or disclose any sensitive data (e.g., health information, social security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, genetics, criminal background, or union membership) on or through the Sites or other channels. Unless explicitly requested, please do not provide any other person’s Personal Information, any protected health information, or any confidential, proprietary, secret or legally protected information. If you believe that you have inadvertently provided such information to us, please contact us at email@example.com so that we may delete the information.
Our Site and Services are not intended for children aged 16 or younger. We do not knowingly collect or request any information about children on our Site. If you believe that we have inadvertently collected Personal Information about a child under 16, please contact us at firstname.lastname@example.org so that we may delete the information.
Please contact us at email@example.com.
If you have any concerns about the Privacy Notice or your legal rights herein, you may also contact our legal department at firstname.lastname@example.org.
Last Updated January 2022